Director of Administration - ECMWF
The European Centre for Medium-Range Weather Forecasts (ECMWF) is an independent intergovernmental organisation supported by 34 Member and Co-operating States. The Centre provides its members with world-leading global weather predictions, climate monitoring, air quality forecasts and operates a supercomputer and archive data centre for the benefits of its members and the wider weather and climate communities.
ECMWF was established in 1975 in recognition of the need to pool scientific and technical resources across Europe in order to improve weather forecasts. Based in Reading, Berkshire, 60 km west of London, ECMWF employs about 360 people from over 30 countries. ECMWF’s annual budget of around £100+ million is funded by annual contributions from our member countries and from external contracts. The European Union is a key partner and also provides significant funding for us to deliver climate monitoring and atmospheric composition forecasts on its behalf, in the context of the Copernicus programme. This is achieved by procuring a large component of this activity from other organisations in Europe. A large proportion of our expenditure is linked to our supercomputing facility and we are currently running two Cray XC-40 supercomputers, some of the largest in international rankings.
Our leading position in global numerical weather prediction relies on the advanced computer observation-analysis modelling technique used to predict the weather. Our operational activities and wide-ranging programmes of research and development have played a pioneering role in the remarkable advances made in this field. In over four decades, ECMWF has dramatically improved the accuracy and reliability of its weather forecasts, working in collaboration with scientific and technical organisations in Europe and across the world.
Supercomputing capability plays a key role in ECMWF’s success and in its ability to implement its strategic vision to 2025. To meet the required flexibility for future growth, ECMWF’s data centre is being relocated to Bologna, Italy and will be operational in 2020.
ECMWF is entering a period of significant change with, in addition to the data centre relocation, the development of proposals for its new Headquarters in the Reading area, the negotiation of a new Copernicus Delegation Agreement and the development of new revenue models to support a move towards Cloud Computing.
During this period of considerable change, the new Director of Administration will be responsible for ensuring the continuity and development of key support services, with appropriate funding, within the financial and regulatory framework of the Centre.
For further information on ECMWF’s annual report 2017, please visit the following link: https://www.ecmwf.int/search/site/2017%20annual%20report
For ECMWF’s Strategy, which sets the Centre’s direction of travel until 2025, please visit the following link: https://www.ecmwf.int/en/about/what-we-do/strategy
The ECMWF strategy sets demanding targets for medium- and long-range numerical weather prediction, including the ability to make skilful ensemble predictions of high-impact weather up to two weeks ahead. It underpins the Centre’s research efforts and guides its programme to adapt the forecasting system to future supercomputer architecture.
ECMWF Director-General Florence Rabier describes the Strategy as giving the Centre a “clear direction and a renewed sense of purpose”. In addition, the Strategy confirms the primacy of an ensemble approach to forecasting and enables the Centre to adequately capture the likelihood of extreme weather, which is essential because of its potentially disastrous consequences.
For additional details, see: https://www.ecmwf.int/
Summary of the Role
The Director of Administration is responsible for the successful leadership and management of the Administration Department. The Administration Department currently employs 40+ international staff and is responsible for the following areas of work:
This involves setting the strategic direction and vision of the services within the department to ensure that these are aligned with and contribute to ECMWF’s overall strategy within the regulatory framework defined by its Convention and the regulations set down by its Council. The Director of Administration plays a key role in advising the Director-General in the area of Administration and in formulating and implementing the strategy for the financial management, human resources, procurements and infrastructure including accommodation.
As an executive management position, the role involves interacting with both internal stakeholders from across the Centre and external stakeholders such as the National Meteorological Services of the Member and Co-operating States, International Organisations (Council of Europe, Eumetsat, ESA, NATO and the OECD), the European Commission and national governments.
The Director of Administration will foster stakeholder cooperation to support ECMWF in obtaining the resources (financial and otherwise) necessary to carry out its mission, ensuring compliance with the ECMWF internal legal framework and related policies, relevant external regulations, and any contractual obligations.
ECMWF operates with an annual budget allocation from our Council, and with external contracts. Finance is of critical importance, both in terms of budget management, accurate accounting in line with relevant standards and demonstrating value for money to its stakeholders. The Director of Administration will provide leadership in these matters as part of the senior management team.
ECMWF’s people are key to the success of ECMWF. The development and evolution of state-of the art HR policies to attract world-class talent, the provision of a high standard of physical work environment and the fostering of an innovative, productive and supportive culture are all critical contributors to this success.
Main duties and key responsibilities
Supported by a department involving over 40 staff, The Director of Administration is responsible for the delivery of all administrative support to the whole organisation. The Director of Administration reports to the Director-General and is a member of the ECMWF Management Board. The Director of Administration is responsible for the overall management of the ECMWF human resources, for the financial, legal, and procurement functions and for the establishment and maintenance of the site infrastructure.
The main duties include:
Qualifications and experience
Knowledge and skills (including language)
The successful candidate will be recruited at the A6 grade, according to the scales of the Coordinated Organisations and the annual basic salary starts at c£114k per annum net of tax. This position is assigned to the employment category STF-C as defined in the Staff Regulations. Full details of salary scales and allowance are available on the ECMWF website at https://www.ecmwf.int/en/about/jobs/jobs-ecmwf including the Centre’s Staff Regulations regarding the terms and conditions of employment.
Staff are recruited from among nationals of the Member States and Co-operating States1. At ECMWF, we consider an inclusive environment as key for our success. We are dedicated to ensuring a workplace that embraces diversity and provides equal opportunities for all, without distinction as to race, gender, age, marital status, social status, disability, sexual orientation, religion, personality, ethnicity and culture. We value the benefits derived from a diverse workforce and are committed to having staff that reflect the diversity of the countries that are part of our community, in an environment that nurtures equality and inclusion.
Starting date: As soon as possible.
Length of contract: Five years for the initial contract, with the possibility of renewal.
Location: The position will be based in the Reading area, in Berkshire, United Kingdom.
How to apply
The preferred method of application is online at http://www.berwickpartners.co.uk/68609
If you are unable to apply online, please email your application to firstname.lastname@example.org
All applications will receive an automated response.
Applicants should accompany their CV with a short statement/cover letter outlining their motivation for applying, and how their skills and experience meet the requirements of this position. Applicants should also include an organisation chart showing their current position within the Senior Executive team of their current employment.
For a detailed discussion about the role or for more information, please contact the retained consultant at Berwick Partners:
Jonathan Clark, Partner
Key dates and interview timeline
Longlisted candidates will be required to undertake psychometric testing which will be conducted in English.
A board comprising senior directors and external panel members will interview shortlisted candidates.
In line with GDPR, we ask that you do NOT send us any information that can identify children or any of your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and / or biometric data) in your CV and application documentation. Following this notice, any inclusion of your Sensitive Personal Data in your CV/application documentation will be understood by us as your express consent to process this information going forward. Please also remember to not mention anyone’s information or details (e.g. referees) who have not previously agreed to their inclusion.