Head of Copernicus Contract Management
1. Position information
Vacancy No.: VN19-27
2. About ECMWF
ECMWF is both a research institute and a 24/7 operational service, producing and disseminating numerical weather predictions to its Member States. ECMWF carries out scientific and technical research directed to the improvement of its forecasts, collects and processes large amounts of observations, and manages a long-term archive of meteorological data. Satellite and in situ observations provide the information for up-to-date global analyses and climate reanalyses of the atmosphere, ocean and land surface.
For details, see www.ecmwf.int/.
ECMWF has been entrusted to operate the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S) on behalf of the European Commission until the end of 2020. Copernicus is the European Union (EU) flagship Earth-observation programme. The Copernicus programme ensures operational monitoring of the atmosphere, oceans, and continental surfaces, and provides reliable, validated information services for a range of environmental and security applications. Based on the exploitation of space based and in situ observations and models, Copernicus provides information services for land, marine, atmospheric and climate monitoring, as well as emergency management and security. For details, see www.copernicus.eu/.
The Copernicus Atmosphere Monitoring Service (CAMS) service provides consistent and quality-controlled information related to air pollution and health, solar energy, greenhouse gases and climate forcing, everywhere in the world. For details, see www.atmosphere.copernicus.eu/
The Copernicus Climate Change Service (C3S) service provides authoritative information about the past, present and future climate, as well as tools to enable climate change mitigation and adaptation strategies by policy makers and businesses. For details, see www.climate.copernicus.eu/
3. Summary of the role
The Head of Copernicus Contract Management position sits within ECMWF’s Copernicus Services Department.
ECMWF procures most elements of the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S) operational services via competitive tenders.
Copernicus Contract Management currently manages a portfolio of 100+ active service procurement contracts, with an overall budget of ~170 million EUR, focusing mainly on the development and provision of data products and information, studies and use cases supporting user uptake, IT development and operations, as well as on communication and training activities. Contractors/Suppliers are both from the public and private sectors, with a significant contribution of SMEs, and from across many European countries.
Leading a team of about six people, the post-holder will be responsible for managing the full life-cycle of the Copernicus procurement process including tender preparation, bid evaluation and bidder selection, negotiations of new procurement contracts, the end-to-end follow-up of compliance with contractual arrangements of awarded contracts, assessing requirements of new procurement needs, follow up and control of the overall budgets for procured activities, implementation and follow-up of financial audits and tracking and planning of financial commitments, costs and payments.
The post-holder will lead and oversee the correct implementation of contract management guidelines and procedures by the team, verify negotiation decisions and payment milestones and they will actively contribute to measures to further reduce ‘time to contract’ and ‘time to pay’ targets within the Copernicus Department. The post-holder will lead and hold full ownership of the Copernicus contract management processes and controls applied internally and vis-à-vis the contractors, and propose and implement streamlining and/or improvement actions when appropriate.
The post-holder will report to the Director of Copernicus Services and will be part of the management team of the Copernicus Department. The post-holder will also work closely together with the Head of the Procurement Section, who is responsible for the implementation of the tendering process, and the Heads of C3S and CAMS and their teams who are responsible for the strategic and technical definition and follow-up of the procured activities. Furthermore, the post-holder will work closely with the Head of Legal and Head of Finance and their teams.
4. Main duties and key responsibilities
5. Personal attributes
6. Qualifications and experience required
Principal requirements A3 and A4 grade:
Additional requirements for an A4 grade:
Knowledge and skills (including language)
7. Other information
Depending on the level of experience and qualifications of the selected candidate, the successful candidate will be recruited at an A3 or A4 grade, according to the scales of the Co-ordinated Organisations and the annual basic salary will be (Grade A3) £73,083.12 or (Grade A4) £84,907.44 net of tax depending on the grade. This position is assigned to the employment category STF-PL as defined in the Staff Regulations.
Full details of salary scales and allowances are available on the ECMWF website at www.ecmwf.int/en/about/jobs/, including the Centre’s Staff Regulations regarding the terms and conditions of employment.
Starting date: As soon as possible.
Length of contract: To 30 September 2021, with the possibility of extension subject to the continuation of funding by the Copernicus programme.
Location: For the duration of the initial contract, the role will be based in the Reading area, in Berkshire, United Kingdom.
8. How to apply
Please apply by completing the online application form available at www.ecmwf.int/en/about/jobs/.
To contact the ECMWF Recruitment Team, please email firstname.lastname@example.org.
At ECMWF, we consider an inclusive environment as key for our success. We are dedicated to ensuring a workplace that embraces diversity and provides equal opportunities for all, without distinction as to race, gender, age, marital status, social status, disability, sexual orientation, religion, personality, ethnicity and culture. We value the benefits derived from a diverse workforce and are committed to having staff that reflect the diversity of the countries that are part of our community, in an environment that nurtures equality and inclusion.
Staff are usually recruited from among nationals of the following Member States and Co-operating States:
Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, former Yugoslav Republic of Macedonia, France, Hungary, Germany, Greece, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Montenegro, the Netherlands, Norway, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.
Staff from other countries may be considered in exceptional cases